We are The Safeguarding Alliance Limited (a company incorporated in England & Wales with company number 11691733) whose registered address is at 124 Finchley Road, London, England, NW3 5JS (“The Safeguarding Alliance”, “we”, “us” or “our”). We ask that you read this privacy notice carefully as it contains important information on who we are, how and why we collect, store, use and share personal data, your rights in relation to your personal data and how to contact us and supervisory authorities in the event you have a complaint.
This privacy notice relates to personal data that identifies “you” meaning:
This privacy notice applies where we are a controller in respect of your personal data – this is where we decide how and why your personal data is processed.
If you are an employee, contractor or otherwise engaged in work for us or applying to work for us, a separate privacy notice applies to you instead.
This privacy notice is divided into the following sections:
We are an organisation fighting to ensure both in the UK, and internationally, safeguarding remains the golden thread within every organisation. By doing this we aim to protect those most vulnerable.
Safeguarding is at the heart of everything we do. Our mission is to ensure effective safeguarding. That duty extends to keeping your personal data safe.
At The Safeguarding Alliance we value you and we’re committed, so far as possible, to protecting your privacy, so we make sure we protect any personal data about you to the best of our ability.
For more information on who we are please see www.thesafeguardingalliance.org.uk.
We collect, use, and are responsible for certain personal data about you. When we do so we are regulated under the UK and EU data protection laws and we are responsible as ‘controller’ of that personal data for the purposes of those laws. We are registered with the Information Commissioner’s Office with registration number ZA545911.
It is important that the personal data we hold about you is accurate and current, and we take all reasonable precautions to ensure that this is the case but we do not undertake to check or verify the accuracy of personal data about you. If you wish to correct your personal data held by us or to opt out at any time from receiving marketing correspondence from us or to alter your marketing preferences, please contact firstname.lastname@example.org.
If you need to contact us in connection with our use or processing of your personal data or gain access to it, our contact details are email@example.com.
Our Data Protection Officer can be contacted at firstname.lastname@example.org.
The categories of personal data about you that we may collect, use, store, share and transfer are:
In addition, we may obtain certain special categories of data. The special categories of data are: (i) personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership; and (ii) the processing of genetic data, biometric data for the purposes of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation.
We may also collect information about ongoing screening and criminal record and history checks.
We obtain your personal data from the following sources:
We collect personal data about you in order to:
When we use your personal information we are required to have a legal basis for doing so. There are various different legal bases upon which we may rely, depending on what personal information we process and why.
The legal bases we may rely on include:
Where we are processing special category personal data one of the following conditions may also apply including:
We may share personal data with:
It is possible that personal data we collect from you may be transferred, stored and/or processed outside the United Kingdom, or outside the European Economic Area.
In connection with such transfers we will ensure that:
We will store your personal data for the time period which is appropriate in accordance with the following criteria:
We keep the length of time that we hold your personal data for under regular review.
For further information on cookies generally visit www.aboutcookies.org or www.allaboutcookies.org.
We would like to send you information about our services including within our safeguarding bulletin, which may be of interest to you. Where we have your consent or it is in our legitimate interests to do so, we may do this by post, email, telephone, text message (SMS) or automated call.
If you have previously agreed to being contacted in this way by signing up to our bulletins or emails, you can unsubscribe at any time by:
For more information on your rights in relation to marketing, see ‘Your rights’ below.
Under data protection laws and where relevant, you may a number of important rights free of charge. In summary, those include rights to:
For further information on each of those rights, including the circumstances in which they apply, see the Guidance from the UK Information Commissioner’s Office (ICO) on individuals’ rights under the UK General Data Protection Regulation.
If you would like to exercise any of those rights, please contact us using the details set out at the start of this notice.
We have appropriate security measures in place to prevent personal data from being accidentally lost or used or accessed in an unauthorised way. We limit access to your personal data to those who have a genuine need to know it. Those processing your personal data will do so only in an authorised manner and are subject so far as possible to a duty of confidentiality.
We also have procedures in place to deal with any suspected data security breach. We will notify you and any applicable regulator of a suspected data security breach where we are legally required to do so.
If you want detailed information from Get Safe Online on how to protect your information and your computers and devices against fraud, identity theft, viruses and many other online problems, please visit www.getsafeonline.org. Get Safe Online is supported by HM Government and leading businesses.
We hope that we can resolve any query or concern you raise about our use of your information.
The UK General Data Protection Regulation also gives you right to lodge a complaint with The Information Commissioner who may be contacted at https://ico.org.uk/concerns/ or telephone: 0303 123 1113.
This Privacy notice was published on 27th January 2019 and last updated on 17th November 2023.
We may change this privacy notice from time to time, when we do we will inform you via the website.
Please contact us if you have any questions about this privacy notice or the personal data we hold about you.
If you wish to contact us, please:
If you would like this notice in another format (for example: audio, large print, braille) please contact us (see ‘How to contact us’ above).
Where we provide services and those services are provided online, for example online training, your personal data will be processed in accordance with the relevant videoconferencing privacy notice.